Unit 9 Business Letters and Memo

Business Letters Business letters are written, typed or printed brief messages sent in an envelope by post or messenger usually to recipients outside an organization. Often printed on official letterhead paper, they provide legal details about the communication. Business letters are more formal than memos or notices.

Business Letter Format

1.    Head

·       Logo/Company's name

·       Address

·       Date

·       Confidential (Mark so if it is)

·       Subject line (optional)

·       Salutation (Dear Sir/Madam, Dear John,  etc.)

2.    Body

·       Opening paragraph (reason to write letter)

·       Main body of letter (explanation of your point)

·       Closing (expecting positive response)

3.    Tail

·       Printed name

·       position

·       signature (must)

·       attachments

Letter Head

Siddhapaila Campus Birendranagar, Surkhet Estd. 2070 __________________________________________________________ 14 December 2016

e) Write a memo to all the staff of a large company, suggesting ways of economizing on the use of paper, electricity, etc.

Rainbow Marketing Pvt. Ltd.                  MEMO

 

 TO: All Staffs

FROM: Mr. Uttam Singh, the General Manager

DATE: 27.11.2071

SUBJECT: ECONOMIZING THE USE OF PAPER AND ELECTRICITY

The Executives' Board Meeting was held on 26.11.2071 to discuss various issues regarding the regular activities of the main office and branch offices.

The meeting has decided to introduce new directives regarding the use of electricity and paper in accordance with the new scenario of global warming and 'Green World' movement.

Hundreds and thousands of trees are cut down to make paper products globally. Using of paper sensibly is a little contribution we can put to protect our ever decreasing trees.

Due to energy crisis in the country, our board has decided to reduce the use of air conditioners. Everyone is advised to turn off all the electrical equipments (i.e. computers, printers, scanners, heaters, coffee machine, etc.) while they are not in use.

Uttam Singh

cc: all branch offices

Attachments: guideline sheet on power & paper usage

Job Application 

Email: lucym20@hotmail.com

May 5, 2016

Surkhet, Nepal

Manager

PO Box 583

Next Step Software Company

Kathmandu, Nepal

Dear Sir / Madam

Re: Administrative Assistant Position

I am applying for the Administrative Assistant position as advertised in the Kathmandu Post on 14 April 2016. 

I have got a Bachelor degree in Business Studies from Tribhuvan University. I have more than three years' experience in working in administrative posts of similar kinds. I think my experience will be very useful for this post.

I have good skills in Word, Excel, Database and email & internet applications. I am very friendly, well presented, possess excellent oral communication skills and time management skills.

I have been heavily involved in community activities, with both the elderly people and social service sector.

I am available to be interviewed at any time. My resume, giving more details about my experience is attached.

Yours faithfully

Lily Shrestha

c) A memo on the death of a woman who started in a company as a cleaner, and gradually worked her way up to more and more influential positions; she always fought for women's rights, both inside the firm and outside.

Himalayan Foundation Pvt. Ltd. Memo To: All staff From: Company Secretary Date: April 5, 2016 I am extremely sorry to announce the death of Mrs. Ojha who had been suffering from blood cancer for a long time. She died peacefully at her house on Sunday morning. She started in our company as a cleaner, and gradually worked her way up to more and more influential positions, company supervisor. She was a very gentle human being. She always fought for women's rights both inside and outside the company. Many people have deep respect for her in their hearts. She was also awarded with various national awards for her humanitarian works. I, therefore surely expect that all of you will join me to send condolences to her family. Similarly, our office will be half day off on Monday to attend her funeral.

c) A memo on the death of a woman who started in a company as a cleaner, and gradually worked her way up to more and more influential positions; she always fought for women's rights, both inside the firm and outside.

Himalayan Foundation Pvt. Ltd.       Memo ________________________________________________________________ To: All staff From: Company Secretary Date: April 5, 2016 I am extremely sorry to announce the death of Mrs. Ojha who had been suffering from blood cancer for a long time. She died peacefully at her house on Sunday morning. She started in our company as a cleaner, and gradually worked her way up to more and more influential positions, company supervisor. She was a very gentle human being. She always fought for women's rights both inside and outside the company. Many people have deep respect for her in their hearts. She was also awarded with various national awards for her humanitarian works. I, therefore surely expect that all of you will join me to send condolences to her family. Similarly, our office will be half day off on Monday to attend her funeral. Binod Luitel Company Secretary